Exhibitor Info Hub
Welcome to the exhibitor information hub! Here you will find important information that will help make your exhibitor activation a successful and manageable experience.
Travel & Discounts
Book your hotel rooms as early as possible to secure the best rate with our room blocks. To book your room, visit our Travel and Discounts page.
Exhibiting Information
General Information
Including info on setup, teardown, ordering electrical, internet and a link to the full exhibitor kit.
Agenda
Rules & Regulations
Detailed information regarding exhibiting rules & regulations
For the most updated version of our attendee schedule, view our Agenda page. Remember, the sessions are available to attendees only, and your exhibit hall only passes do NOT grant you access. If you are interested in attending the sessions, be sure to purchase attendee tickets separate from your booth, but do it soon as we are just about to sell out!
Busiest times in the exhibit hall will be 8:00am-10:30am and 1:15pm-5:00pm.
Food
Food for exhibitors will be available for purchase on show day only. Your booth does not include any food.
Food for distribution is limited to the manufacturer or distributor of the food item and is subject to strict rules and health department fees. Advanced permission to distribute food or beverage must be provided at least 30 days in advance by the Conference for Women, San Jose Convention Center, and the Santa Clara Health Department. For those who are interested in sampling food onsite please contact us by 1/10/25 to receive more information.
Lead Retrieval
Each attendee badge has a QR code that includes their name, email and company. You can use your own QR readers, or purchase our app through Captello. The Captello app will provide you with a list at the end of the day of all badges that you scanned as well as the ability to email and track information regarding these attendees. Captello has provided us a discounted price of $400 with unlimited devices. For more information on how to purchase, please email us: [email protected].
Layouts
The layout is currently being updated, we will notify you when it is available along with your booth number.
*Small black boxes inside booths are electrical ports and will only be activated IF exhibitors orders, and pays, for electricity.